fonctionnalités logiciel scan notes de frais

Our goal: to bring simplicity to a complex process

  1. Save time, reduce administration

    Refocus teams on their core business by simplifying administrative processes. 2 hours/week on expense accounts represent 5% of working time !
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  2. Go paperless, go 100% digital

    Bring the digital transformation to your employees by offering them a 100% digital solution and a unique experience. Archive with our digital evidence cabinets.
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  3. Automate management controls

    Bring rigour, serenity and productivity by dividing by 5 the time it takes to control expense reports with automated rules on 100% of your management cases.
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  4. Manage your expenses on all entities

    Control your expenses by securing your expense report processes from declaration to payment.
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  5. Maîtrisez vos dépenses en sécurisant vos processus de notes de frais, de la déclaration au paiement.

    Customised experience down to the individual. Vertical Expense can be adapted by client, by entity, by population… You don’t have to fit into boxes and bend to the tool, Vertical Expense follows you.
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  6. Build loyalty, offer your employees the best

    Strengthen the pride and loyalty of your employees. With the same attention to detail as your customers, provide them with a state-of-the-art, easy and intuitive solution.
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Why choose
Vertical Expense?

Save time, reduce administration

Refocus your teams
on their core business

Doing your expense reports in 5 minutes a month is possible !

  • OCR and automatic filling, on expenses and vehicle registration
  • Display of the types of expenses allowed according to the person
  • Favourite expenses
  • Adding similar expenses in 1 click (Copy and paste and multiple duplications)
  • Immediate calculation of the amount due
  • Guided tour
  • Vision calendar to check at a glance
  • Instant chat with support

Delete the paper circuit

One photo and the app does the rest

  • Adding a receipt automatically creates your expenses, whether it is a photo, an image or a pdf imported from your device. You can also forward received emails, the app does the rest!
  • Complete your expenses with your comments, your mileage, your flat rate expenses. Then at your own pace, send your expense reports for validation. Depending on the context (training, travel, mission order, etc.), the right contact person will be reached.
  • As the rules that concern you are automatically integrated, your expense report is already accurate! The validation steps have been quickly carried out, you are reimbursed and notified in real time.
  • On the back office side, nothing could be more practical: payroll and accounting are automatic and scheduled, and all data are accessible, exportable and displayed into your customised dashboards.
Scan justificatif notes de frais - vertical expense
application notes de frais - vertical expense
application notes de frais - vertical expense
vertical expense

Automate management controls

The note arrives
in validation, it is already right

  • Alerts on duplicate expenses, receipts
  • Cross-reference with Working Time, Holidays, Training, Microsoft 365 Calendar
  • Single person, cross-functional and guest checks
  • Customised validation circuits for expenses, missions, vehicles, IBAN
  • Overrun alerts
gestion de notes de frais automatisée
détail apps notes de frais - vertical expense

Manage expenses

Smooth accounting and financial management

  • Complete management of VAT (details, multi rates…)
  • Ad-hoc and consolidated reporting
  • Automated sending in accounting and payroll, with portions subject to contributions
  • Budget monitoring
  • Automatic advance management
  • Project allocation management
  • Multi currency
  • Mass actions to trigger payment and posting
  • Multi-axis analytical reporting
  • 100% of back office functions on web and mobile
Dashboard - pilotage des notes de frais

Adapt our solution to your needs

Tailor-made to your policies

  • Mission orders and travel authorizations
  • Fine management of rules and scales by entity
  • Contextualized online help
  • Input and validation delegation
  • Multi-entity management in one application
  • Customised notifications
  • Integrated with HR and Financial Information Systems (API)
  • Queries, filters and exports on all data
  • Insert in your Intranet
gestion des notes de frais en temps réel
suivi des remboursements - gestion des notes de frais

Full scope

Vertical Expense takes care of your expense reports from A to Z

  • Expense reports & expense statements
  • Prior mission orders
  • Automated expense advances
  • Personal vehicle management with validation process
  • Reservation of fleet vehicles
  • Bank account change (IBAN)
  • Mobile payment
  • All types of expenses: lump sums, perdiem, mileage expenses, actual expenses
  • Exception management
  • Real time alerts
  • Advanced controls and VAT recovery
  • Automatic recognition of multilingual characters (OCR) on receipts and vehicle registration cards
  • Fast capture (1 second)
  • Partner invoices Orange, SNCF, Vinci…
  • Favorites
  • Multi-page receipts
  • Unlimited validation circuits
  • Multi-entity and multi-convention
  • Multi-country and multi-currency
  • Multi-axis analytical reporting
  • Interoperability and universal API
mobilités avancées - gestion des notes de frais
logiciel disponible web et apps - gestion des notes de frais
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suivi et contrôle de gestion des notes de frais

A fully dematerialised process,
whatever the medium
no more paper prints